Accounts & Operations Coordinator (E-commerce & Retail)

**Job Title:** **Accountant & Operations Executive** **Company:** Metelegance General Trading L.L.C / Rafplay **Location:** UAE **Job Type:** Full-Time **About the Role** We are looking for a **highly detail-oriented Accountant & Operations Executive** to manage daily financial activities while ensuring smooth and error-free operational flow across invoicing, inventory, and payment tracking. This is a **critical role** that requires accuracy, accountability, and a strong sense of ownership across both **accounts and backend operations**. **Key ResponsibilitiesAccounts & Finance** * Handle **daily invoicing** ensuring all invoices are generated accurately and on time * Maintain accounts using **Tally (mandatory)** * Prepare and present **accurate monthly financial statements and reports** * Monitor **accounts receivable & payable** * Track incoming payments from platforms such as **, , payment links, bank transfers, and POS systems** * Ensure **no payment is missed, delayed, or unrecorded** * Maintain proper records of **cash inflow and outflow** * Follow up on **pending and overdue payments** **Reconciliation & Accuracy Control** * Perform **weekly and monthly reconciliations** of: * Bank statements * Payment gateways (Tabby, Telr, payment links) * POS and cash collections * Identify and report **any discrepancies immediately** * Ensure **100% accuracy in financial records with zero tolerance for repeated errors** **Operations & Documentation** * Ensure all **delivery notes and invoices are properly issued, tracked, and signed** * Maintain accurate **documentation and filing systems (physical & digital)** * Ensure **real-time updates (no backlog of entries)** * Coordinate with warehouse/logistics for smooth order processing **Inventory & Procurement Control** * Maintain and update **stock records in real-time** * Ensure **accurate stock tracking between system and warehouse** * Prevent **duplicate purchasing** by verifying stock before placing orders * Verify purchase requests based on **existing inventory levels** * Maintain **minimum stock and reorder levels** **Daily & Weekly Reporting** * Maintain a **daily closing report**, including: * Total invoicing * Payments received (by channel) * Pending collections * Stock movement summary * Provide **weekly reports to management**, covering: * Sales vs collections * Outstanding payments * Stock status * Operational gaps/issues **Process Control & Ownership** * Ensure **zero missed invoices, delivery notes, or financial entries** * Cross-check all transactions for accuracy * Identify gaps and suggest improvements in systems and workflows * Take **full ownership of accounts and operations without constant follow-up** **Requirements** * Proven experience in **accounting + operations (e-commerce/retail preferred)** * Strong working knowledge of **Tally (mandatory)** * Ability to prepare **accurate monthly financial statements** * Strong knowledge of **invoicing, stock management, and payment tracking systems** * Experience handling **multi-channel payments (Tabby, Telr, payment links, POS)** * Proficient in **Excel and accounting systems** * Highly organized with strong attention to detail * Ability to **multitask and meet deadlines efficiently** **Preferred Candidate** * Experience in **UAE market** * Background in **retail / e-commerce / trading companies** * Strong coordination skills with warehouse and sales teams **What We Offer** * Growth opportunity in a fast-growing **e-commerce & EV business** * Dynamic and supportive work environment * Opportunity to work across **finance + operations (multi-skill role)** **How to Apply** Apply via Indeed or send your CV to: [your email] **Important Note** Candidates must be extremely detail-oriented. Any history of missed entries, inaccurate reporting, or poor tracking will not be suitable for this role. This role is critical to the company’s daily operations. We are looking for someone who treats this responsibility as their own business. Job Type: Full-time Pay: AED2,500.00 - AED3,500.00 per month Work Location: In person