Construction- Project Accountant ( Commonwealth of Dominica )

To ensure that all financial transactions and policies go through proper channels both within and outside of the company. To meet the needs of project delivery, verify compliance with contractual conditions on billable and non-billable elements by examining the Payment Certificates (PCs), and everything that falls within the initiation and closure phase of the project. Assess and evaluate the integrity and accuracy of the applications of change order plans and validate rational and justifications given on delays in completion or delivery of projects. Ensure that Payment Certificates are describing clearly the aspects of the projects which were completed and recommended for payments’ whether as a progress billing or full completion of tasks/works. Supporting documents shall be verified/validated thoroughly for accuracy and completeness. Financial Controller-Projects has also to review, check, inspect, and address the applications of the allowances and contingencies, whether these are in line with the project requirements, if any. **Key Responsibilities** **A. Preparation, Review and Reporting of Review Results** · Review, check, verify and recommend Payments Certificates on works completed or billings in progress related to a project; · Review account totals related to project assets and expenses; · Investigate project variances and submit variance reports to management prior to the processing of payments; · Projects’ PC review results shall be documented in writing and submitted for review to the Finance & Admin Manager prior to any discussion with the stakeholders/payments processing; · Confer with receivables unit/General Accounting as regards to any unpaid contract billings; · Maintain project-related records, including contracts and change orders; · Create project accounts in the accounting system; · Create or approve all project-related billings to customers; · Close out project accounts upon project completion; · Perform finance and accounting roles and responsibilities related to the projects and other operations of the Company. **B. Creation and Closing of Project Accounts** · Create project accounts in the accounting system; · Authorize access to project accounts; · Approve only users’ access into the project’s accounts, whenever necessary and/or disable the same upon requirements are fulfilled. **C. Market Intelligence** · Keep abreast of new regulations and policies that may affect the investments and proactively carry out in order to facilitate management decision making. **D. Automation** · Use of various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or formal data and/or reports**.** **E. Policies, Systems, Policies and Procedures** · Follow all relevant departmental policies, processes, standard operating procedures and instructions, so that work is carried out in a controlled and consistent manner; · Apply a working knowledge of applicable laws and regulations; · Verifies documents for completeness and compliance with government and private agencies, as applicable; · Participate in financial standards setting and in forecast process; · Provide input into department’s goal setting process; · Assists in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls; · Provide input, review and recommend modifications to accounting systems and procedures. **F. Relationship Management** · Develop and maintain effective business relationships with all relevant internal and external entities/parties such as suppliers, service providers, contractors, consultants, auditors, banks & financial institutions, customers, and all sectors/sections with highest standards of business ethics, to ensure the services required by the Company are delivered in the effective and efficient manner. **G. Continuous improvement** · Contribute to the identification of opportunities for continuous improvement of financial reporting and analytical systems, processes and practices taking into account ‘international best practices’; · Improvement of business processes, cost efficiencies and productivity improvement. **H. Management Information Systems (MIS) and Reports** · Participate in the preparation of timely and accurate departmental Management Statements and Reports of MMCE Dominica to meet company and departmental requirements, policies, standards; · Provide ad-hoc analysis to support management decision making e.g. in the form serviceability, turnaround timing, project profitability analysis, fixed costs analysis, and investment analysis. **I. Other Tasks Assigned** · Ad-Hoc roles and responsibilities related to Finance and Accounting tasks. **J. Qualifications & Minimum Competencies & Skills Required.** · Bachelor’s Degree in Accountancy or Finance, CPA and/or CMA preferred; · Must have at least 5-10 years minimum work e