Accountant & Admin

We are looking for a highly detail-oriented Accountant & Operations Executive to manage daily financial activities while ensuring smooth and error-free operational flow across invoicing, inventory, and payment tracking. This is a critical role that requires accuracy, accountability, and a strong sense of ownership across both accounts and backend operations. Key Responsibilities Accounts & Finance Handle daily invoicing ensuring all invoices are generated accurately and on time Maintain accounts using Tally (mandatory) Prepare and present accurate monthly financial statements and reports Monitor accounts receivable & payable Track incoming payments from platforms such as Tabby, Telr, payment links, bank transfers, and POS systems Ensure no payment is missed, delayed, or unrecorded Maintain proper records of cash inflow and outflow Follow up on pending and overdue payments Reconciliation & Accuracy Control Perform weekly and monthly reconciliations of: Bank statements Payment gateways (Tabby, Telr, payment links) POS and cash collections Identify and report any discrepancies immediately Ensure 100% accuracy in financial records with zero tolerance for repeated errors Operations & Documentation Ensure all delivery notes and invoices are properly issued, tracked, and signed Maintain accurate documentation and filing systems (physical & digital) Ensure real-time updates (no backlog of entries) Coordinate with warehouse/logistics for smooth order processing Inventory & Procurement Control Maintain and update stock records in real-time Ensure accurate stock tracking between system and warehouse Prevent duplicate purchasing by verifying stock before placing orders Verify purchase requests based on existing inventory levels Maintain minimum stock and reorder levels Daily & Weekly Reporting Maintain a daily closing report, including: Total invoicing Payments received (by channel) Pending collections Stock movement summary Provide weekly reports to management, covering: Sales vs collections Outstanding payments Stock status Operational gaps/issues Process Control & Ownership Ensure zero missed invoices, delivery notes, or financial entries Cross-check all transactions for accuracy Identify gaps and suggest improvements in systems and workflows Take full ownership of accounts and operations without constant follow-up Requirements Proven experience in accounting + operations (e-commerce/retail preferred) Strong working knowledge of Tally (mandatory) Ability to prepare accurate monthly financial statements Strong knowledge of invoicing, stock management, and payment tracking systems Experience handling multi-channel payments (Tabby, Telr, payment links, POS) Proficient in Excel and accounting systems Highly organized with strong attention to detail Ability to multitask and meet deadlines efficiently Preferred Candidate Experience in UAE market Background in retail / e-commerce / trading companies Strong coordination skills with warehouse and sales teams What We Offer Growth opportunity in a fast-growing e-commerce & EV business Dynamic and supportive work environment Opportunity to work across finance + operations (multi-skill role) Job Type: Permanent Pay: AED2,500.00 - AED3,500.00 per month Application Question(s): * Are ypu willing to work long hours * Are you familiar with tally and stock taking Experience: * Vat: 2 years (Preferred) Work Location: In person