Accountant

Job Description: Accountant / Bookkeeper **Company:** Full Circle EMS Fitness Studio **Location:** UAE **Department:** Accounts & Finance **Reporting To:** Business Owner / Admin Manager / Finance Manager **Employment Type:** Full-time / Part-time / Freelance, as required 1. Job Purpose The Accountant / Bookkeeper will be responsible for maintaining accurate financial records for Full Circle EMS Fitness Studio, ensuring proper bookkeeping, expense tracking, invoice recording, bank reconciliation, VAT support, and financial reporting using **Zoho Books**. The person must have practical working knowledge of **Zoho Books** and should be able to manage daily, weekly, and monthly accounting activities for multiple EMS fitness studio branches. 2. Key ResponsibilitiesA. Zoho Books Management * Manage and update all accounting entries in **Zoho Books**. * Create, record, and verify sales invoices, bills, expenses, credit notes, vendor payments, and customer payments. * Maintain proper chart of accounts suitable for EMS fitness studio operations. * Ensure all transactions are properly categorized branch-wise and company-wise. * Reconcile Zoho Books data with bank statements, POS reports, payment gateway reports, and branch collection records. * Maintain accurate supplier, vendor, customer, and employee-related financial records. * Ensure Zoho Books is updated regularly without backlog. B. Daily Bookkeeping * Record all daily income and expense transactions. * Verify branch-wise collections including cash, card, bank transfer, online payment, and payment gateway collections. * Cross-check branch petty cash usage and supporting bills. * Record rental payments, utility bills, marketing expenses, salary payments, commissions, supplier bills, and other operational expenses. * Maintain proper filing of invoices, receipts, payment vouchers, and supporting documents. * Follow up for missing bills, invoices, receipts, and transaction proofs. C. Bank & Payment Reconciliation * Perform bank reconciliation on a regular basis. * Match customer payments with invoices and membership sales records. * Reconcile card machine settlements, bank deposits, and payment gateway transactions. * Identify discrepancies and report them immediately. * Ensure no unrecorded or unmatched transactions remain pending for long periods. D. VAT & Compliance Support * Assist in UAE VAT-related bookkeeping and documentation. * Ensure VAT input and output entries are correctly recorded in Zoho Books. * Maintain proper VAT invoice records from suppliers. * Support VAT return preparation by providing accurate reports and reconciled data. * Coordinate with external auditors or tax consultants when required. * Ensure compliance with UAE accounting and documentation standards. E. Accounts Payable * Record vendor bills and supplier invoices. * Track payable due dates and prepare payment schedules. * Verify supplier statements against internal records. * Ensure bills are properly approved before payment. * Maintain supplier-wise outstanding reports. F. Accounts Receivable * Track customer payments and pending balances. * Reconcile membership sales with payments received. * Support the admin/sales team in identifying payment pending cases. * Maintain customer-wise receivable reports where applicable. G. Branch-Wise Financial Tracking * Maintain branch-wise revenue and expense records. * Prepare basic branch-wise profitability reports. * Track direct expenses such as rent, utilities, salaries, marketing, commissions, petty cash, and operational expenses. * Support management in understanding branch-wise cost control and profitability. H. Payroll & Commission Support * Support payroll preparation by providing expense and payment records. * Record salary payments, staff advances, deductions, and commissions. * Maintain proper supporting records for staff-related financial transactions. * Coordinate with HR/Admin for payroll-related data. I. Monthly Closing & Reporting * Complete monthly bookkeeping closing on time. * Prepare monthly financial reports including: * Profit & Loss Statement * Balance Sheet * Cash Flow Summary * Branch-wise Revenue Report * Branch-wise Expense Report * Accounts Payable Report * Accounts Receivable Report * Bank Reconciliation Report * VAT Summary Report * Submit reports to management with clear remarks on pending issues, discrepancies, and financial observations. 3. Required Zoho Books Knowledge The candidate must be able to confidently work with: * Zoho Books dashboard * Chart of accounts * Customers and vendors * Sales invoices * Bills and expenses * Payments received * Payments made * Credit notes and vendor credits * Bank feeds and bank reconciliation * VAT settings and VAT reports * Branch/project/location-wise tracking, if applicable * Recurring expenses and bills * Financial reports * Document attachment and audit trail * Basic Zoho Books customization and workflow understanding is an advantage 4.