Administrative / Executive Assistant

A Dubai Hills-based private investor and entrepreneur is looking for an exceptional Executive Assistant to become the operational backbone of a fast-moving, multi-entity group. The group comprises multiple trading companies, a property portfolio of approximately 25 assets across London and Dubai (primarily held through SPVs), and an active UK property development arm with five live projects. This is a rare opportunity to work directly with a principal at the centre of a diverse and growing business, with genuine variety, autonomy and responsibility from day one. *This is not a traditional PA role. You will be the principal's right hand — owning governance, chasing deadlines, managing systems and ensuring nothing slips across a complex group of businesses and properties.* **Property Portfolio** * Oversee insurance, H&S compliance, maintenance, tenancy documentation and rental income tracking across ~25 properties in London and Dubai. * Monitor all lending criteria and lender covenants across the mortgage book; flag anything that needs attention. * Liaise with managing agents, solicitors, surveyors and lenders — in both the UK and UAE. **Property Development** * Track milestones, funding drawdowns and sales processes across five active UK development projects. * Coordinate site meetings, manage action logs and keep all parties accountable to timelines. **Corporate Governance** * Ensure statutory deadlines are never missed across the group's companies — chasing accountants, tracking filings and escalating when needed. * Maintain contracts, insurance and compliance registers; support board administration. **Financial & Banking Oversight** * Keep the bookkeeper accountable — weekly check-ins, deadline tracking, escalation where needed. * Ensure Xero is correctly connected to all bank accounts across the group; monitor feeds and resolve any sync issues. * Manage KYC, banking mandates and signatory records; liaise with relationship managers on admin matters. **Administration & Personal Support** * Manage correspondence and bills across all entities — log, triage, chase and ensure nothing is missed. * Organise travel, research major purchases and handle diary management across UK and UAE time zones. * Be the gatekeeper: suppliers, agents, advisers and counterparties all go through you first. **Who We're Looking For** **Essential** * Proven EA or Chief of Staff experience supporting a business owner, HNW individual or senior executive. * Experience managing a property portfolio or working in a property/development environment. * Strong financial literacy — comfortable working with accountants, tracking obligations and spotting issues. * Familiarity with Xero or similar accounting software, including bank feed management. * Meticulous, proactive and highly organised — you close loops without being asked. * Absolute discretion when handling confidential financial, legal and personal matters. * Based in Dubai, with flexibility for UK travel and cross-timezone working. **Highly Desirable** * Knowledge of UK property regulations, and SPV structures. * Experience with UK corporate governance and Companies House requirements. * Exposure to development finance, lending documentation or lender compliance. * Arabic language skills (advantageous but not required). Application Question(s): * Are you proficient in Xero or similar accounting software? Experience: * managing a property portfolio: 1 year (Preferred) Work Location: In person