Assistant Accountant

About the Role We are a growing HVAC-R parts trading and distribution company based in Al Ain, UAE. We are looking for a detail-oriented and proactive Accounts Receivable & Administration Officer to join our finance team. This role is central to the smooth running of our day-to-day financial operations and office administration. Key Responsibilities **Accounts Receivable** * Prepare, issue, and track customer invoices in the ERP system (ERPNext) * Monitor outstanding balances and follow up on overdue accounts by phone and email * Maintain and review the AR Aging Report on a regular basis * Handle customer invoice disputes,investigate, coordinate internally, and resolve promptly * Record incoming payments accurately and reconcile against open invoices * Issue credit notes when required and ensure proper documentation * Escalate high-risk overdue accounts to management with a clear status update **Supplier & Customer SOA Reconciliation** * Reconcile supplier and customer Statements of Account against internal records on a monthly basis * Identify and investigate discrepancies, including timing differences, missing invoices, or duplicate entries * Communicate with suppliers and customers to resolve outstanding differences **HR & Administration** * Maintain employee attendance, leave records, and track leave balances * Coordinate with the typing centre for visa, Emirates ID, and labour card renewals * Assist with new employee onboarding paperwork and HR filing * Manage petty cash and produce accurate petty cash reports * Draft and format professional correspondence in English Requirements **Education & Experience** * Bachelor's degree in Accounting, Finance, Business Administration, or a related field * Minimum 1–4 years of experience in accounts receivable, finance administration, or a similar role * Prior experience in a trading, distribution, or supply chain environment is an advantage * Experience working in the UAE is preferred **Technical Skills** * Proficient in Microsoft Excel (VLOOKUP, pivot tables, filters, and basic formulas at minimum) * Experience with an ERP system (ERPNext, SAP, Tally, Zoho, QuickBooks, or similar) * Understanding of UAE VAT regulations and basic Tax Invoice requirements * Sound knowledge of double entry bookkeeping and journal entry preparation **Soft Skills & Personal Qualities** * High attention to detail, accuracy in data entry and financial records is non-negotiable * Strong written and verbal communication skills in English * Organised, self-motivated, and able to manage multiple tasks and deadlines * Professional and discreet when handling confidential financial and HR information * Team player who can also work independently with minimal supervision What We Offer * Competitive salary based on experience * Exposure to a wide range of finance, admin, and operational tasks * Supportive team environment in Al Ain with growth opportunities Job Types: Full-time, Permanent, Fresher Pay: AED2,000.00 - AED4,000.00 per month Work Location: In person