Document controller

**Overview** **The Document Controller is responsible for establishing and managing efficient systems for processing all project-related documentation, including contractor communications, design and construction documents, and other internal or external records. This role ensures accurate tracking, organization, and distribution of documents throughout the project lifecycle.** ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- **Your role** * **Plans, organizes, and implements systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.** ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Establish and maintain listing of all project documents with proper updating. Duties involve preparation/proof-read of key documents, identifies, and segregates all documents according to project numbering system files in project EDMS.** ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Coordinates the flow of documents between project team and other project stakeholders.** ------------------------------------------------------------------------------------------ * **Prepare the status reports of the incoming and outgoing documents on weekly and monthly basis.** -------------------------------------------------------------------------------------------------- * **Supports the receipt, tracking, and monitoring of documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.** ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Verifies the accuracy of incoming and outgoing documents in accordance with document control procedures/process.** -------------------------------------------------------------------------------------------------------------------- * **Ensure that hard copy of documents / drawings at site (as required) are maintained and updated.** --------------------------------------------------------------------------------------------------- * **Performs archival of site incoming and outgoing documentation (administrative) during project close-out.** ------------------------------------------------------------------------------------------------------------ * **Performs other responsibilities associated with this position as may be appropriate.** ---------------------------------------------------------------------------------------- **About you** * **Degree or Diploma in Office Administration or equivalent.** ------------------------------------------------------------- * **At least 3 to 4 years of relevant work experience.** ------------------------------------------------------ * **Conversant in using an electronic document management system.** ----------------------------------------------------------------- * **Experience with Aconex would be an advantage.** ------------------------------------------------- * **Preferably, with at least 2 years relevant experience in Middle East.** ------------------------------------------------------------------------- * **Excellent written and oral communication skills.** ---------------------------------------------------- **Rewards & benefits** **Explore the rewards and benefits that help you thrive – at every stage of your life and your career.** -------------------------------------------------------------------------------------------------------- **This includes:** ------------------ * **Tax-free salary.** -------------------- * **Comprehensive life insurance coverage.** ------------------------------------------ * **Premium medical insurance for you and your dependents.** ---------------------------------------------------------- * **Generous annual leave balance.** ---------------------------------- * **Flexible and hybrid work solutions.** --------------------------------------- * **Remote work opportunities outside of country.** ------------------------------------------------- * **Company gratuity scheme.** ---------------------------- * **Discretionary bonus program.** ----