Document Controller

Responsibilities of the Position The position has the following responsibilities: * Establish and maintain an effective document control system for all company and project documentation. * Manage the creation, review, distribution, tracking, filing, and archiving of project documents in both physical and digital formats. * Ensure all incoming and outgoing documents are properly recorded, controlled, and distributed to relevant departments and stakeholders. * Prepare, review, and maintain material submittals, technical submittals, method statements, RFIs, shop drawings, and Operation & Maintenance manuals. * Coordinate with Project Managers, Site Engineers, QS, Procurement, and BDM teams regarding documentation requirements and project correspondence. * Maintain document revision control and ensure all records are updated with the latest approved versions. * Prepare project reports, logs, trackers, transmittals, and document status reports as required. * Attend project meetings, prepare minutes of meetings (MOM), and ensure proper circulation and acknowledgment from concerned parties. * Monitor compliance with company procedures and project documentation standards. * Organize and label project files and ensure proper classification and retrieval of records. * Support tender and quotation processes by coordinating documentation with QS and BDM departments. * Maintain confidentiality and security of sensitive company and project information. * Supervise and guide junior document controllers and administrative staff when required. * Coordinate with consultants, contractors, suppliers, and external stakeholders for project documentation and approvals. * Ensure all project records are maintained in accordance with company policies and audit requirements. Requirements * Bachelor’s degree in Business Administration, Project Management, or a related field. * Minimum 5–7 years of proven UAE experience as a Document Controller, preferably in landscaping, construction, or engineering industries. * Strong knowledge of document control procedures, project documentation, and construction workflows. * Experience handling large-scale project documentation and coordination with multiple departments. * Proficiency in MS Office, particularly Excel and Word. * Experience with document management systems and project management software is an advantage. * Strong organizational, communication, and multitasking skills. * Excellent typing, editing, and document formatting abilities. * High attention to detail and ability to work under pressure with strict deadlines. * Familiarity with UAE construction documentation standards and procedures. * Ability to maintain confidentiality and handle sensitive information professionally. Job Type: Full-time Work Location: In person