Document Controller (construction)

* ***KIndly apply after reading jd*** * ***construction field expirenence mandatory*** Job Description: The Document Controller is responsible for managing and overseeing project documentation, ensuring that all documents are accurate, up to date, properly distributed, stored, and retrievable in accordance with project requirements. The role acts as the primary site-based focal point for document control, working closely with the Project Manager, Project Engineer, and project teams to ensure that all technical and contractual documentation complies with approved procedures, formal requirements, and reporting standards. Key Responsibilities: ▪ Manage the intake, handling, and storage of documentation. ▪ Develop and implement processes for document control. ▪ Ensure all documentation meets formal requirements and required standards. ▪ Review and update documents as necessary. ▪ Track and manage versions of documents. ▪ Retrieve files as needed by company staff. ▪ Securely back up and store documents. ▪ Send emails and respond to all stakeholders regarding document-related inquiries and updates. ▪ Write letters and coordinate with engineers for document-related purposes. ▪ Respond to emails coming to the office and coordinate with engineers for further responses. ▪ Ensure all documentation is discoverable and accessible. ▪ Properly organize and categorize documents. ▪ Coordinate with project teams to ensure all documents are accounted for and in the appropriate location. ▪ Record, review, and distribute minutes of meetings. ▪ Monitor regulatory activity to maintain compliance with records and document management laws. ▪ Act as the site-based focal point for all project documentation and correspondence. ▪ Maintain and control all site records, including drawings, specifications, RFIs, submittals, and approvals. ▪ Register, log, distribute, and follow up on incoming and outgoing project correspondence. ▪ Coordinate closely with the Project Manager and Project Engineer to track document status and deadlines. ▪ Ensure timely circulation of approved documents to site teams and relevant stakeholders. ▪ Maintain site registers for drawings, submissions, RFIs, NCRs, and instructions. ▪ Support contractual record-keeping by maintaining a complete and accurate document trail. Qualifications: o Bache lor’s degree in Business Administration or a relevant field such as Construction Management or engineering (preferred but not required). o 3+ years of experience in document control within the project management office, Engineering consultant office, construction industry or related field. o Proven experience with document control software and systems. o Strong attention to detail and accuracy. o Excellent organizational and time-management skills. o Familiarity with construction terminology, processes, and documentation. o Proficiency in MS Office Suite (Excel, Word, Outlook) and document management systems. o Ability to communicate effectively with internal and external stakeholders. o Strong problem-solving skills and the ability to work independently or within a team. o Experience as a Site Document Controller on construction projects is preferred o Proficiency in English (written and spoken) is required. Arabic language skills will be considered an advantage Pay: AED5,000.00 - AED7,000.00 per month Application Question(s): * Have you worked in construction field more than 3 years Work Location: In person