Facilities Coordinator

**Job Overview** **CBRE GWS KSA** is seeking a diligent and proactive **Facilities Coordinator** to join our dedicated team. This is a **full-time** position based in **Riyadh, Saudi Arabia**. As a key member of the CBRE Global Workplace Solutions team, you will be responsible for supporting the day-to-day management of our client facilities. The successful candidate will be the first point of contact for service requests, ensuring the smooth and efficient operation of the site, maintaining a safe environment, and delivering an exceptional standard of service to all stakeholders. **Responsibilities** Act as the primary point of contact for all facility-related enquiries and issues, managing the helpdesk system effectively. Coordinate and oversee both planned and reactive maintenance tasks, liaising with suppliers, contractors, and engineers to ensure timely completion. Conduct regular inspections of the premises to ensure compliance with health, safety, and environmental regulations. Assist the Facilities Manager with budget tracking, processing invoices, and managing purchase orders. Maintain accurate and up-to-date records, including compliance documentation, service reports, and asset registers. Support the coordination of office moves, refurbishments, and other small-scale projects. Manage inventory of office supplies, furniture, and equipment, placing orders as required. Provide administrative support to the facilities management team, including preparing reports and correspondence. **Qualifications** Proven experience in a facilities coordination, office management, or a similar administrative role. Excellent organisational and time-management skills, with a proven ability to manage multiple priorities. Strong interpersonal and communication skills, capable of liaising confidently with clients, colleagues, and external contractors. A proactive approach to problem-solving and a keen eye for detail. Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential. A solid understanding of health and safety principles; a relevant qualification (e.g., IOSH) would be advantageous. Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable. The ability to work effectively both independently and as part of a collaborative team.