Medical Conference Software Coordinator

Job Title: Medical Conference Software Coordinator **Organization:** Global Perio Implant Summit IT **Location:** Al Rayyan About the Role The Medical Conference Software Coordinator is responsible for managing, coordinating, and optimizing all software systems used to support the planning, execution, and post-event operations of the Global Perio Implant Summit IT. This role ensures seamless integration of conference platforms, registration systems, virtual/hybrid event tools, and digital engagement solutions to deliver a high-quality experience for speakers, delegates, sponsors, and organizers. Key Responsibilities **Conference Technology Management** * Oversee end-to-end setup and maintenance of conference management software and event platforms * Configure registration systems, abstract submission portals, and attendee databases * Manage virtual and hybrid conference platforms, including live streaming tools and session hosting software **Event Coordination Support** * Collaborate with event planners, medical committees, and IT teams to align software functionality with program requirements * Ensure accurate scheduling, speaker uploads, session tracking, and program updates across platforms * Provide real-time technical support during live conference sessions **Data & Reporting** * Maintain secure attendee data, ensuring compliance with data privacy standards * Generate analytics and reports on registrations, attendance, engagement, and session performance * Support post-event reporting for stakeholders and sponsors **Technical Support & Troubleshooting** * Serve as the primary point of contact for software-related issues before and during the conference * Troubleshoot platform errors and coordinate with vendors or developers for resolution * Conduct system testing and quality assurance prior to event launch **Vendor & Stakeholder Coordination** * Liaise with software providers and digital service vendors * Evaluate and recommend improvements to event technology stack * Support procurement and renewal of digital tools as required Qualifications * Bachelor’s degree in Information Technology, Computer Science, Health Informatics, or related field * 2–5 years of experience in event technology, conference management systems, or digital event coordination * Experience supporting medical, scientific, or academic conferences preferred * Familiarity with virtual event platforms, CRM systems, and webinar tools Required Skills * Strong understanding of event management software and digital conferencing tools * Excellent troubleshooting and problem-solving abilities * Ability to manage multiple systems and deadlines simultaneously * Strong communication and coordination skills * Attention to detail, especially in data handling and scheduling accuracy * Ability to work under pressure during live events Preferred Attributes * Experience in healthcare, dentistry, or scientific conference environments * Knowledge of abstract management systems and CME/CPD tracking systems * Familiarity with hybrid event production workflows * Ability to work collaboratively with international teams and stakeholders Work Environment This role operates in a fast-paced, event-driven environment with peak workloads during conference periods. Flexibility in working hours, including evenings and weekends during live events, may be required. Reporting Line Reports to: IT & Digital Events Manager / Conference Operations Director Coordinates with: Scientific Committee, Event Management Team, External Vendors, and IT Support Teams Pay: Up to QAR710,000.00 per year Work Location: In person