Fleet Manager

Job Title: Fleet Manager Company: [ZMC EXPRESS CARGO] Location: Erbil, Kurdistan Region of Iraq Department: Transport and Logistics Operations Reports to: Operations Manager/General Manager Supervises: Drivers, Dispatchers, Fleet Coordinators, and assigned maintenance personnel Employment Type: Full-time Working Schedule: [Insert working days and hours] Salary: [Insert amount] IQD per month, plus applicable benefits Job Purpose The Fleet Manager is responsible for the safe, reliable, compliant, and cost-effective operation of the company’s vehicle fleet. The role manages drivers, vehicle allocation, preventive maintenance, fuel consumption, licensing, insurance, tracking systems, suppliers, accident reporting, and fleet-performance records to support timely logistics services. Key Responsibilities Plan and manage the daily operation of trucks, vans, cars, trailers, and other assigned fleet assets. Allocate vehicles and drivers according to delivery schedules, cargo requirements, vehicle capacity, route conditions, and customer priorities. Coordinate daily dispatch activities with Transport, Warehouse, Customer Care, and Operations teams. Monitor vehicle locations, trip progress, delays, unauthorized stops, route deviations, speeding, and excessive idling through GPS or telematics systems. Ensure drivers complete pre-trip and post-trip vehicle inspections. Prevent unsafe or defective vehicles from entering service until approved repairs are completed. Develop and implement preventive-maintenance schedules according to vehicle usage, mileage, manufacturer guidance, and operating conditions. Coordinate vehicle servicing, repairs, tire replacement, inspections, cleaning, and recovery. Review workshop quotations and maintenance invoices before recommending approval. Maintain accurate records for vehicle registration, inspection, insurance, ownership, maintenance, warranties, and assigned equipment. Monitor expiry dates and renew documents before they lapse. Manage fuel cards, fuel allocations, consumption records, and mileage reports. Investigate abnormal fuel use, mileage discrepancies, unauthorized trips, or suspected misuse. Analyze vehicle utilization, maintenance costs, fuel efficiency, downtime, and cost per kilometer. Recommend vehicle replacement, disposal, leasing, or acquisition based on operational and financial analysis. Maintain a fleet budget and control maintenance, fuel, tire, insurance, and supplier costs. Evaluate workshops, fuel suppliers, recovery providers, rental companies, and other fleet contractors. Ensure company vehicles carry required safety, emergency, tracking, and communication equipment. Implement defensive-driving, journey-management, fatigue-management, and road-safety procedures. Verify driving licenses and confirm that each driver is authorized for the assigned vehicle class. Schedule driver training, competency assessments, and refresher training. Monitor driver performance, attendance, working conduct, traffic vio