Office Administrator

Office Administrator / Document Controller (Construction / Facility Management) **Location:** Dubai, UAE **Company:** Renova 360 Contracting LLC **Employment Type:** Full-Time **Availability:** Immediate Joiners Preferred About the Role Renova 360 Contracting LLC is looking for an experienced **Office Administrator / DC** to join our growing team in Dubai. The ideal candidate should have a minimum of **3 years of UAE experience** within the **Construction, Contracting, or Facility Management industry** and possess strong administrative, coordination, and document control skills. This role requires someone who is highly organized, proactive, and capable of managing office administration while ensuring proper control and maintenance of project and company documentation. **Preference will be given to candidates who are fluent in Tagalog.** Key ResponsibilitiesOffice Administration * Manage day-to-day administrative operations of the office. * Coordinate with Management, HR, Procurement, Finance, and Operations Departments. * Maintain office filing systems (physical and electronic). * Prepare official letters, memos, reports, and correspondence. * Maintain office records and confidential documents. * Manage office supplies and coordinate vendor requirements. * Schedule meetings and prepare meeting minutes. * Follow up with internal departments for pending documentation. * Coordinate courier services and document deliveries. * Maintain employee records and administrative files. * Maintain complete control of company and project documentation. * Register, track, issue, archive, and retrieve documents. * Maintain document registers and revision logs. * Ensure proper document numbering and version control. * Prepare transmittals and document submission records. * Coordinate document submissions with consultants, clients, subcontractors, and project teams. * Maintain drawing registers, method statements, RFIs, material submittals, shop drawings, inspection requests, and technical documentation. * Ensure all documents are submitted within project timelines. * Maintain digital document management systems and hard copy records. Construction / Facility Management Coordination * Coordinate with Site Engineers, Project Managers, Supervisors, and Operations Teams. * Maintain project correspondence and site documentation. * Track permits, approvals, licenses, NOCs, and authority submissions. * Monitor document status and follow up on approvals. * Prepare project reports and document status updates. * Maintain subcontractor documentation. * Coordinate mobilization and demobilization documentation. * Maintain client files and project close-out documentation. Reporting & Coordination * Prepare daily, weekly, and monthly administrative reports. * Maintain attendance and manpower documentation where required. * Support HR with onboarding documentation. * Coordinate with Procurement regarding purchase requests and delivery documentation. * Support Finance with document verification when required. * Ensure all records are maintained accurately for audits. Requirements * Minimum **3 years of UAE experience** in **Construction, Contracting, or Facility Management**. * Previous experience as an **Office Administrator**, **DC**, or similar role. * Strong understanding of construction documentation and project administration. * Excellent knowledge of document control procedures and best practices. * Experience handling consultant and client documentation. * Excellent organizational and coordination skills. * Ability to manage multiple priorities simultaneously. * High level of accuracy and attention to detail. * Ability to work independently with minimal supervision. Preferred Qualifications * Diploma or Bachelor's Degree in Business Administration or a related field. * Experience working on construction or FM projects in the UAE. * Knowledge of document control standards and ISO documentation practices. * Experience handling authority and regulatory documentation. * Experience with project close-out documentation. Language Requirements * **Fluent in English** * **Fluent in Tagalog** Pay: AED3,000.00 - AED4,500.00 per month Application Question(s): * Are you immediately available ? * This role's salary is based on experience in UAE between 3000 to 4500 . Are you comfortable with the salary? If so what is your expected salary? Experience: * Construction/ Contracting or Facility Management : 2 years (Preferred) Language: * Tagalog (Preferred) Work Location: In person