Office Administrator - Real Estate

**Job Title:** Real Estate Administrative Assistant **Department:** Real Estate / Property Management / Sales **Reports To:** Managing Broker, Office Manager, or Real Estate Director **Job Summary** The Real Estate Administrative Assistant provides administrative, clerical, and operational support to ensure smooth day-to-day operations within the real estate office. This role supports agents, brokers, and management in handling documentation, scheduling, client communication, listings coordination, and database management. **Key Responsibilities** **1. Administrative Support** * Manage and organize office files, records, and correspondence. * Prepare and process real estate documents, contracts, agreements, and reports. * Handle incoming calls, emails, and client inquiries in a professional manner. * Schedule meetings, appointments, and property showings. **2. Transaction Coordination** * Assist in preparing and submitting listing agreements, purchase offers, and closing documents. * Ensure all required documents are complete and compliant with company and legal standards. * Liaise with clients, lenders, attorneys, and other stakeholders to track progress through closing. **3. Database & CRM Management** * Maintain and update client and lead databases (CRM). * Generate reports on leads, listings, and sales activities. * Assist agents in managing their client follow-ups and pipeline tracking. **Qualifications** * **Education:** High school diploma required; Associate’s or Bachelor’s degree preferred. * **Experience:** 1–3 years of administrative experience, preferably in real estate or property management. **Technical Skills:** * Proficiency with MS Office Suite (Word, Excel, PowerPoint). * Experience with CRM software * Familiarity with MLS systems and digital marketing tools is a plus. Job Type: Full-time Pay: From AED4,000.00 per month Ability to commute/relocate: * Abu Dhabi: Reliably commute or planning to relocate before starting work (Required) Experience: * Real Estate: 1 year (Required) * Admin: 1 year (Required) Language: * English (Required) Location: * Abu Dhabi (Required) Work Location: In person