Planning & Administration Coordinator

**Key Responsibilities** * Prepare and issue monthly employee timesheets. * Prepare project quotations and invoices based on received inquiries, project scope, drawings, and client requirements and specifications. * Maintain and update company pre-qualification (PQ), company profile, and marketing documents. * Track project payments and coordinate follow-ups for outstanding accounts. * Monitor petty cash records and process monthly reimbursement claims. * Prepare reports, presentations, and other documents as required by management. * Monitor and renew company licenses, registrations, certifications, and other statutory documents. * Prepare compliance and method statements, and technical submissions in accordance with project and contract requirements. * Respond to consultant and engineer comments on PQ documents, method statements, and other technical submissions. * Monitor the validity of instrument calibration certificates and coordinate recalibration activities with Project Manager. * Coordinate cheque collection with the Project Manager. * Monitor emails daily and follow up on pending actions. * Prepare site documentation and operational requirements. * Document control and record management. **Qualification** * Bachelor's degree (preferred) * Expertise in Document Management, including organizing and maintaining accurate and accessible records. * Experience in Project Documentation and Records Management, ensuring compliance with company and regulatory standards. * Strong Communication skills to effectively collaborate with team members, clients, and stakeholders. * Proficiency with document management. * Attention to detail, organizational skills, and the ability to manage multiple tasks with accuracy. * Previous experience in the construction industry, particularly in MEP projects, is an advantage. * Ability to commute/relocate. * Job Type: Full-time * Work Location: In person Work Location: In person