Executive Assistant

Company Description Dlbeen Group is dedicated to creating a lasting impact on the job market and advancing key sectors in Iraq and the wider region, with a focus on human well-being and societal progress. The company’s core business lies in the pharmaceutical sector and consumer health products. Dlbeen is a trusted distributor for more than 65 leading European pharmaceutical manufacturers, providing high-quality medicines and healthcare solutions to the Iraqi market. Through deep expertise and strong partnerships, Dlbeen works to drive positive change, improve quality of life, and support sustainable development across the region. Role Description The Executive Assistant is a full-time, on-site role based in Erbil Plains District. This position provides comprehensive executive-level administrative support, including managing calendars, scheduling meetings, organizing travel arrangements, and preparing expense reports. The Executive Assistant will coordinate communications on behalf of leadership, draft and review correspondence, and support the preparation of presentations and reports. Day-to-day responsibilities also include maintaining organized records, handling confidential information with discretion, and ensuring smooth office operations. The role involves proactive follow-up on action items, collaboration with internal teams, and occasional support for events and visits by partners or stakeholders. Qualifications Demonstrated skills in Executive Administrative Assistance and Executive Support, including calendar management and meeting coordination. Experience with Administrative Assistance tasks, such as document preparation, record keeping, and office organization. Ability to manage and prepare Expense Reports with accuracy and attention to detail. Strong Communication skills, both written and verbal, with the ability to interact professionally at all organizational levels. Proficiency with common office software (e.g., Microsoft Office or equivalent) and comfort learning new digital tools. Excellent organizational skills, time management, and the ability to prioritize multiple tasks in a fast-paced environment. High level of integrity and discretion when handling sensitive and confidential information. Relevant diploma or bachelor’s degree in business administration, management, or a related field preferred. Prior experience supporting senior leadership, ideally within healthcare, pharmaceuticals, or a related industry, is an advantage. Fluency in English and local languages is beneficial, along with strong interpersonal and problem-solving abilities.