HR & Administration Assistant

Job Title: HR & Administration AssistantReports to: HR & Administration SupervisorLocation: Sulaymaniyah, Kurdistan Region, IraqResponsibilities, Duties, and Accountabilities:Administrative Support-Assist the Administration Manager with daily administrative tasks.-Prepare, organize, and maintain documents, reports, records, and tracking sheets.-Manage emails, phone calls, and official correspondence.-Schedule meetings, appointments, and follow-up actions.-Maintain organized digital and physical filing systems.-Assist in preparing new clinic openings and office setup.-Support purchasing activities by preparing requests and following up on required supplies and materials.-Coordinate office supplies and ensure adequate stock is available.-Prepare official letters, memos, and other administrative documents.-Maintain confidentiality of company documents and information.HR Support-Assist with recruitment by posting vacancies, scheduling interviews, and communicating with candidates.-Support employee onboarding by preparing required documents and coordinating orientation.-Maintain accurate and confidential employee files and HR records.-Assist with attendance, leave records, contracts, employment letters, and other HR documentation.-Support organizing staff training, performance evaluations, and employee development activities.-Support employee engagement activities and internal staff communications.-Ensure employee records are complete, accurate, and up to date in accordance with company policies.Operational Support-Supervise and coordinate cleaning staff to maintain cleanliness and hygiene standards.-Conduct daily building tours to identify operational issues, maintenance needs, safety concerns,and misplaced items.-Coordinate with departments including Radiology, Patient Services, Marketing, Maintenance, and IT on daily operational matters.-Follow up with vendors and service providers regarding maintenance, supplies, and services.-Assist in monitoring facility requirements and reporting operational issues.-Support new projects, clinic expansions, and operational improvement initiatives.-Ensure compliance with company policies, procedures, and workplace standards.