Junior Admin Specialist

Job description Job title: Junior Admin Specialist - Day shift Company: Sardar Group Location: SAS- Toyota Erbil branch Overall Objective of the Job: The Junior Admin Specialist is responsible for providing effective administrative and operational support to ensure the smooth and efficient daily operation of the company. The position coordinates administrative activities, maintains accurate records and documentation, supports internal departments, and ensures that administrative procedures and company policies are properly implemented. The Junior Admin Specialist also acts as a key point of coordination between departments, employees, customers, suppliers, and other stakeholders, while ensuring a professional and organized working environment. Tasks and Responsibilities: Coordinate and manage daily administrative activities to ensure smooth office and showroom operations. Provide administrative support to management and different departments as required. Prepare, organize, and maintain official documents, reports, records, and correspondence. Coordinate with relevant departments regarding office requirements, facilities, maintenance, and general administrative matters. Monitor office supplies, stationery, and other administrative materials and coordinate replenishment when required. Coordinate with suppliers and service providers regarding administrative and facility-related requirements. Follow up on administrative requests and ensure they are completed within the required timeline. Support the preparation and monitoring of administrative expenses, invoices, and related documentation. Assist in coordinating company events, meetings, visits, and other activities when required. Maintain confidentiality of company information, documents, and records. Identify administrative issues and coordinate with the relevant department to resolve them efficiently. Prepare regular administrative reports and provide updates to management when required. Support new employees and departments with administrative arrangements and office requirements. Maintain proper records of company assets, equipment, keys, documents, and other administrative items as assigned. Monitor the condition of office and common areas and coordinate with the relevant teams regarding maintenance or corrective actions. Follow up on pending administrative matters and provide timely status updates to management. Support other departments with administrative coordination and documentation as required. Perform other duties and responsibilities assigned by the direct manager. Job Requirements: Bachelor’s degree or diploma in Business administration or any related field. 4–6 years of experience in administration, office management, coordination, or a similar role. Advanced level of (English, Arabic and Kurdish)communication skills, both written and verbal. Excellent communication, coordination, and interpersonal skills. Strong organizational and time-management skills. Good knowledge of MS Office