Project Management Support Senior Associate (Maternity Cover)

The Project Management Support Senior Associate provides comprehensive support to the Senior Project Manager in the Local Infrastructure in Rural Anbar (LIRA III) project, ensuring efficient project delivery, adherence to corporate standards, and financial oversight. The role involves project monitoring, reporting, implementation support, and administrative and financial management to improve living conditions in rural areas of Al-Anbar governorate and Sinjar. Responsibilities Maintain records of project files and supporting documents on the shared drive as per organizational guidelines. Upload project engagement and project level files on oneUNOPS (ERP) as required. Ensure compliance with financial rules, procurement, HR, and other support services guidelines and procedures. Maintain all supporting project financial documents for audit and review processes; ensure accurate data entry into UNOPS ERP system. Monitor project budget, financial expenditure, and administrative procedures in line with the work-plan. Process direct payments and advance requests and prepare project budget revisions. Produce financial reports including developing financial monitoring and reporting formats as per UNOPS requirements. Support the Project Manager by monitoring budgets, cash flow, and reporting on expense obligations to ensure deliverables are met. Alert the Project Manager of financial shortfalls and over-expenditures; propose budget revisions and initiate corrective actions. Coordinate vendor communications, meetings, and reports as necessary. Ensure conformity of project disbursement requests with procedures, work plans, and resource availability. Take minutes of project-related meetings and follow up on action points. Support adherence to UNOPS Policies and Procedures, Financial Rules and Regulations for efficient project implementation and progress. Maintain project tracking sheet and alert Senior Project Manager on project end date and reporting requirements. Support implementation teams with preparation of contractors’ invoices and related processes. Monitor and record best practices and innovative approaches within UNOPS FRR; identify alternative options as needed. Assist Senior Project Manager in preparing amendments of Agreements and Budget revisions when applicable. Facilitate information flows and support in managing risk registers and issues. Support documentation of lessons learned and best practices. Assist project planning in administrative and support services such as procurement planning, human resources planning, financial forecasting. Follow up with partners on project agreement signing, monthly invoice verification, project closure information, and fund transfer requests. Review input of financial information and expenditures in oneUNOPS. Support development and maintenance of oneUNOPS based management information systems for real-time tracking and asset management. Liaise with Finance Unit to process and monitor payment requests within th