Purchasing Officer

Job description: Key Responsibilities * Source and procure materials, furniture, fixtures, equipment (FF&E), and subcontractor services required for interior fit-out projects. * Identify, evaluate, and maintain relationships with reliable suppliers and vendors. * Obtain and compare quotations to ensure competitive pricing and best value. * Negotiate prices, payment terms, delivery schedules, and contracts with suppliers. * Prepare purchase requests, purchase orders (POs), and procurement documentation. * Coordinate with project managers, designers, and site engineers to understand project material requirements and timelines. * Ensure timely delivery of materials to project sites to avoid delays. * Monitor inventory levels and coordinate stock replenishment where applicable. * Track purchase orders from issuance through delivery and resolve any supply issues. * Verify materials received against purchase orders and specifications. * Ensure purchased materials comply with project specifications, quality standards, and client requirements. * Develop cost-saving procurement strategies without compromising quality. * Maintain accurate procurement records, supplier databases, and contract documentation. * Conduct supplier performance evaluations and recommend improvements or alternative vendors. * Coordinate import/export documentation and logistics when sourcing international materials. * Ensure compliance with company procurement policies, contractual obligations, and applicable regulations. * Assist in project budgeting by providing current market pricing and cost estimates. * Prepare procurement reports, cost analyses, and purchasing forecasts for management. * Resolve supplier disputes, delivery issues, and quality concerns in a timely manner. * Monitor market trends, new products, and material innovations relevant to the interior fit-out industry. Qualifications * Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related field. * 3–5 years of procurement experience, preferably in interior design, fit-out, construction, or MEP projects. * Strong knowledge of construction and interior finishing materials. * Experience with supplier negotiations and contract management. * Proficiency in Microsoft Office (especially Excel) * Ability to read technical drawings, BOQs, and material specifications. * Excellent analytical, negotiation, and communication skills. * Strong organizational and time-management abilities. * Ability to work under pressure and manage multiple projects simultaneously. Key Skills * Strategic Sourcing * Vendor Management * Procurement Planning * Cost Control * Contract Negotiation * Supply Chain Management * Inventory Management * Purchase Order Management * Market Research * Risk Assessment * Budget Management * Quality Assurance * Problem Solving * Attention to Detail * Time Management * Communication and Interpersonal Skills * ERP Software Proficiency * Microsoft Excel (Advanced) Key Performance Indicators (KPIs) * On-time material delivery rate. * Procurement cost savings achieved. * Supplier performance and reliability. * Purchase order processing time. * Material quality compliance rate. * Budget adherence. * Number of procurement-related project delays. * Vendor response and lead times. * Accuracy of procurement documentation. * Inventory optimization and stock availability. Pay: AED3,500.00 - AED4,000.00 per month Work Location: In person