Special Assistant to the COM

The Special Assistant to the Chief of Mission (CoM) in Iraq provides organizational, coordination, communication and administrative support to the IOM Iraq Executive Office. The role assists the CoM and Deputy CoM in following up priorities, preparing correspondence and briefing materials, coordinating meetings and official engagements, and consolidating information and reports. Responsibilities Work closely with the Chief of Mission (CoM) and Deputy Chief of Mission (DCoM) to assist in the accomplishment of their mandate, objectives and leadership of IOM Iraq by analyzing issues, making basic recommendations, identifying action points and following up on implementation. Manage and review correspondence prior to the CoM’s signature, including recommendations for decisions by the CoM. Ensure timely response, effective follow-up and overall communication internally and externally for the CoM and DCoM; provide inputs and prepare draft responses to incoming communications, including initiating necessary correspondence. Participate in internal and external meetings on behalf of the CoM or DCoM, when requested. Keep abreast of, evaluate and review changes in policies and programmes; gather essential information on the Government of Iraq and other developments relevant to IOM Iraq to provide regular briefings and updates to the CoM and DCoM. Provide organizational support to the CoM and DCoM through the IOM Iraq Executive Office and assist in the decision-making process. Manage the overall administration in the areas of planning, coordination and organization of senior management meetings, mission meetings and Town Hall staff meetings; oversee the related Executive Office secretariat support function. Liaise and maintain regular contacts and partnerships with stakeholders, including international organizations, governmental and non-governmental counterparts and the private sector in Iraq, including making necessary preparations for participation in relevant fora and activities. Review and contribute to public remarks of the CoM and DCoM, as requested. Support the CoM and DCoM in policy planning and programme matters and convey follow-up information and advice to stakeholders on specific topics, as designated by the CoM. Monitor and keep track of organizational and operational developments across IOM Iraq and advise the CoM and DCoM on perspectives and implications, including initiating necessary follow-up actions. Organize special events, including visits by diplomatic missions and delegations; plan and coordinate practical arrangements; manage briefing materials for the CoM and DCoM for external functions and travel; accompany them when requested; and follow up on action points as appropriate. Consolidate and prepare regular periodic reports on activities and achievements in coordination with the IOM Iraq Senior Management Team for submission to Regional Office (RO) or to HQ. Consolidate, analyse and contribute to the preparation of IOM Iraq Country Of