Accounts Payable Accountant

The Accounts Payable Executive is responsible for managing the company’s supplier payments process, ensuring timely and accurate processing of invoices, vendor reconciliations, payment scheduling, and maintaining financial records in compliance with company policies and UAE accounting regulations. The role will actively utilize **SAP Business One (SAP B1)** to manage financial transactions, reporting, and vendor accounts while supporting smooth financial operations across retail, factory, and corporate business divisions. Key Responsibilities1. Invoice Processing & Verification · Receive, review, and verify supplier invoices against purchase orders, delivery notes, and approved supporting documents. · Ensure invoices are properly authorized according to company approval matrix before processing. · Match invoices with purchase orders and goods received notes to ensure accuracy. · Verify pricing, quantities, tax calculations, and payment terms before posting. 2. Accounts Payable Management · Process all vendor invoices accurately within agreed timelines. · Maintain proper records of all payable transactions and supplier documents. · Prepare payment schedules based on due dates and company cash flow planning. · Ensure all payments are processed in accordance with internal controls and approval workflows. · Monitor outstanding liabilities and maintain accurate aging reports. 3. Vendor Reconciliation · Perform monthly supplier statement reconciliations. · Investigate discrepancies and resolve payment-related issues with vendors. · Maintain strong relationships with suppliers and ensure timely communication regarding payments and outstanding balances. · Track advance payments, credit notes, and debit note adjustments. 4. SAP Business One (SAP B1) Responsibilities · Enter supplier invoices accurately into **SAP Business One (SAP B1)** system. · Process Accounts Payable journal entries within SAP B1. · Maintain vendor master data and ensure all supplier records are updated correctly in SAP B1. · Generate AP aging reports, vendor ledger reports, and payment run reports from SAP B1. · Process Goods Receipt PO (GRPO) matching with supplier invoices within SAP B1. · Monitor open purchase orders and coordinate with procurement team for invoice matching. · Ensure accurate posting of VAT transactions and tax-related entries in SAP B1. · Assist in month-end closing activities using SAP B1 reporting tools. · Identify transaction discrepancies in SAP B1 and coordinate corrective actions with finance team. · Support system audits and maintain document compliance within SAP B1 workflow. 5. Payment Processing · Prepare weekly and monthly payment proposals. · Coordinate with management for payment approvals. · Process bank transfers, cheque payments, and online vendor payments. · Ensure payment deadlines are met to avoid penalties and maintain supplier confidence. · Maintain payment records for audit purposes. 6. Financial Reporting & Compliance · Prepare accounts payable reports for management review. · Assist in month-end and year-end financial closing activities. · Ensure compliance with UAE VAT regulations and company financial policies. · Maintain proper filing and documentation for audits. · Support internal and external auditors by providing required financial documents. 7. Internal Coordination · Coordinate with procurement, warehouse, retail outlets, and factory teams regarding invoice discrepancies. · Work closely with finance team to ensure accurate financial reporting. · Support cost control processes by ensuring accurate expense allocations. · Escalate unusual financial transactions or vendor concerns immediately. Key Performance Indicators (KPIs) KPI Target Invoice Processing Accuracy 98% – 100% accuracy Invoice Processing Turnaround Time Within 24 – 48 hours of receiving invoice Vendor Payment Timeliness 100% payments processed on due date Vendor Reconciliation Completion 100% monthly reconciliation completion SAP B1 Data Accuracy 99% accurate transaction posting Purchase Order & Invoice Matching Accuracy 100% matching accuracy Outstanding Payables Monitoring Weekly monitoring with zero overdue unmanaged payments Supplier Query Resolution Within 24 hours Month-End Closing Support Complete all AP entries before finance closure deadline VAT Compliance Accuracy 100% correct VAT posting and documentation Audit Compliance Zero documentation discrepancies during audit Payment Approval Process Compliance 100% adherence to approval workflow Duplicate Payment Prevention Zero duplicate payments Vendor Master Data Accuracy in SAP B1 100% updated and accurate records Qualifications & Experience · Bachelor’s Degree in Accounting, Finance, Commerce, or related field. · Minimum **3–5 years of Accounts Payable experience**. · Experience in **Retail, FMCG, Manufacturing, F&B, Hospitality, or Group Companies** preferred. · Hands-on experience with **SAP