Accounts Receivable Accountant

The Accounts Receivable Executive is responsible for managing the company's accounts receivable portfolio, ensuring timely invoicing, collections, customer account reconciliation, and accurate financial reporting. The role plays a vital part in maintaining healthy cash flow by monitoring outstanding balances, following up with customers, resolving billing discrepancies, and ensuring compliance with company policies and financial controls. The successful candidate must possess strong experience in **SAP Business One (SAP B1)**, with the ability to manage customer master data, generate invoices, monitor aging reports, perform reconciliations, and support month-end closing activities. Key Responsibilities1. Accounts Receivable Management * Manage the full Accounts Receivable (AR) cycle from invoicing to payment collection. * Prepare and issue customer invoices accurately and on time. * Verify supporting documents before invoice generation. * Monitor customer accounts and outstanding balances daily. * Ensure all sales transactions are accurately recorded in SAP Business One. * Maintain accurate customer account records and balances. * Allocate customer payments against outstanding invoices. * Process credit notes, debit notes, and customer adjustments in accordance with company policies. * Ensure all receivables are properly documented and approved. 2. Collection Management * Follow up on overdue accounts through telephone calls, emails, and customer visits when required. * Build strong relationships with customers to facilitate timely collections. * Prepare weekly and monthly collection plans. * Escalate long-outstanding accounts to management. * Coordinate with the Sales team regarding overdue customer accounts. * Negotiate payment plans where appropriate and approved. * Monitor customer credit limits and payment behavior. * Ensure timely recovery of outstanding debts while maintaining positive customer relationships. 3. Customer Account Reconciliation * Perform monthly reconciliation of customer statements. * Investigate and resolve invoice discrepancies. * Resolve payment allocation issues. * Coordinate with customers regarding disputed invoices. * Reconcile customer ledger balances with the General Ledger. * Ensure customer statements are sent on a regular basis. * Maintain accurate reconciliation schedules. 4. SAP Business One (SAP B1) Responsibilities The Accounts Receivable Executive will be responsible for maintaining all AR-related transactions within SAP Business One. Responsibilities include: * Create and maintain customer master data. * Generate AR invoices. * Process incoming payments. * Monitor customer aging reports. * Generate customer statements. * Process credit notes. * Process debit notes. * Monitor customer credit limits. * Maintain accurate customer balances. * Reconcile customer ledgers. * Generate Accounts Receivable reports. * Support month-end and year-end closing activities. * Ensure all transactions comply with company financial controls. * Assist in SAP B1 data accuracy and validation. * Support Finance during SAP audits and system improvements. 5. Cash Flow Support * Monitor daily customer collections. * Update expected collection schedules. * Assist Finance in cash flow forecasting. * Provide collection reports for management review. * Coordinate with Treasury regarding customer receipts. 6. Reporting Prepare and submit: * Daily Collection Report * Weekly Outstanding Receivable Report * Monthly AR Aging Report * Customer Reconciliation Report * Collection Performance Report * Bad Debt Analysis * Credit Limit Utilization Report * Customer Payment Trend Analysis * Monthly Accounts Receivable Dashboard 7. Credit Control * Monitor customer credit limits. * Recommend credit holds for overdue customers. * Coordinate with Sales before releasing blocked orders. * Ensure compliance with approved credit policies. * Assist management in reviewing customer credit applications. 8. Internal Controls & Compliance * Ensure compliance with company financial policies. * Maintain complete supporting documentation. * Support internal and external audits. * Ensure proper authorization for all customer adjustments. * Protect confidential financial information. * Follow IFRS principles and company accounting standards. 9. Cross-Functional Coordination Work closely with: * Sales Department * Finance Team * Operations * Warehouse * Logistics * Procurement * Customer Service * External Customers * Auditors To ensure smooth billing, collections, and customer account management. Qualifications * Bachelor's Degree in Accounting, Finance, Commerce, or a related field. * Professional accounting qualification is an advantage. * Minimum **3–5 years of Accounts Receivable experience**, preferably in retail, FMCG, manufacturing, hospitality, or distribution. * **Hands-on experience with SAP Business One (SAP B1) is mandatory.** * Experience in customer collections and credit control. * St