Administration Manager

Company Description ALAYEN Sea Transportation of Petroleum Products – FZCO is a Dubai-based marine transportation company focused on the seaborne movement of crude oil and refined petroleum products using oil tankers. The company is licensed by the Dubai Integrated Economic Zones Authority (Licence 85686) and operates from its headquarters in Dubai Silicon Oasis, United Arab Emirates. ALAYEN plays a key role in supporting regional and international energy logistics, ensuring safe and efficient delivery of petroleum products. Team members join a growing organization committed to operational excellence, regulatory compliance, and high safety standards within the maritime and energy sectors. Role Description The Administration Manager is a full-time, on-site role based in Dhi Qar Governorate, Iraq. This position oversees day-to-day administrative operations, including office management, documentation control, and coordination of internal workflows to support marine transportation activities. The Administration Manager will manage administrative staff, maintain records and reports, handle correspondence, and ensure that policies and procedures are implemented consistently. The role includes liaising with local and international stakeholders, supporting compliance with regulatory requirements, and assisting with logistics and scheduling related to company operations. The Administration Manager will also contribute to process improvement, budgeting support, and the implementation of efficient administrative systems. Qualifications Demonstrated experience in office administration, records management, and coordination of daily operational tasks. Strong organizational, time management, and planning skills to handle multiple priorities and deadlines. Proficiency in standard office software (e.g., MS Office suite) and comfort with digital documentation and reporting tools. Effective written and verbal communication skills, with the ability to work with diverse internal and external stakeholders. Experience supervising or leading administrative teams, including task delegation and performance follow-up. Familiarity with logistics, maritime, or energy sector operations is an advantage. Ability to work on-site in Dhi Qar Governorate, Iraq, with a high level of reliability, integrity, and professionalism. Bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.