Sales Coordinator

Job Summary The Sales Coordinator is responsible for coordinating the sales process from enquiry to project completion by supporting the sales team, preparing quotations, reviewing architectural drawings, taking measurements from AutoCAD drawings, coordinating site measurements, and ensuring timely communication with clients and internal departments. The role requires knowledge of blinds, curtains, window films, and shading systems. Key Responsibilities1. Sales Coordination * Receive and register all customer enquiries. * Assign enquiries to the respective Sales Executive. * Maintain the Enquiry Register and update it daily. * Coordinate with the Sales, Estimation, and Project teams. * Follow up on quotations and customer feedback. * Track enquiries until project completion. 2. AutoCAD & Technical Coordination * Read and interpret architectural and interior drawings. * Take accurate window measurements from AutoCAD drawings for blinds, curtains, and window treatment systems. * Prepare window schedules and quantity take-offs from CAD drawings. * Verify dimensions before quotation preparation. * Coordinate with the Estimation Department regarding drawing clarifications. * Assist in preparing preliminary BOQs based on drawings. * Coordinate with the Site Measurement Team whenever physical verification is required. 3. Quotation Support * Coordinate the preparation of quotations. * Ensure all technical details are correctly incorporated. * Maintain quotation revisions and records. * Submit quotations after obtaining management approval. * Follow up on pending quotations until closure. 4. Site Measurement Coordination * Schedule site visits and measurements. * Coordinate with Sales Executives and Site Engineers. * Update the measurement schedule daily. * Maintain measurement reports and records. * Verify measurement sheets received from site. 5. Project Coordination * Coordinate approved orders with the Operations Department. * Follow up on production schedules. * Coordinate installation dates with customers. * Track project progress until completion. * Ensure smooth communication between Sales, Production, Procurement, and Installation Teams. 6. Documentation * Maintain enquiry, quotation, and project records. * Prepare customer files. * Maintain drawing registers and revision records. * Organize approved drawings, LPOs, contracts, and correspondence. * Ensure all project documents are properly filed. 7. Customer Communication * Respond promptly to customer enquiries. * Schedule appointments and meetings. * Coordinate with clients regarding quotations, measurements, production, and installation schedules. * Provide regular project status updates. 8. Reporting Prepare and submit: * Daily Enquiry Report. * Pending Quotation Report. * Measurement Schedule Report. * Drawing Status Report. * Sales Pipeline Report. * Order Status Report. * Weekly Customer Follow-up Report. * Monthly Sales Coordination Report. Daily Responsibilities * Report to the office on time. * Review new enquiries. * Prepare measurement schedules. * Take measurements from AutoCAD drawings. * Coordinate site measurements. * Follow up on quotations and pending approvals. * Update the enquiry register and project tracker. * Coordinate with Estimation and Production Departments. * Submit daily work status to the Sales Manager. Qualifications * Diploma or Bachelor's Degree in Business Administration, Interior Design, Civil Engineering, Architecture, or a related field. * Minimum **2–3 years of UAE experience** in blinds, curtains, interiors, or construction. * Experience with architectural drawings and window treatment projects is preferred. Technical Skills * Proficiency in **AutoCAD** (mandatory). * Ability to read architectural and interior drawings. * Ability to take window measurements and quantities from CAD drawings. * Knowledge of blinds, curtains, tracks, and window treatment systems. * Good knowledge of Microsoft Excel, Word, and Outlook. * Experience with ERP/CRM systems is an advantage. Core Competencies * Excellent communication and coordination skills. * Strong analytical and numerical skills. * High attention to detail. * Good organizational and time management skills. * Ability to manage multiple enquiries simultaneously. * Customer-focused with strong follow-up skills. Pay: AED2,750.00 - AED3,000.00 per month Work Location: In person