Accountant cum Admin

We are seeking a detail-oriented, organized, and proactive Accountant cum Admin Executive to manage accounting operations, administrative activities, and documentation processes within our Facilities Management company. The ideal candidate will be responsible for maintaining financial records, handling invoicing and payment follow-ups, preparing quotations, managing employee records, supporting operations teams, and ensuring smooth coordination between clients, vendors, and internal departments. The role requires strong accounting knowledge, excellent administrative skills, attention to detail, and the ability to manage multiple tasks while maintaining accuracy and confidentiality. **Key Responsibilities:** **1. Accounting & Finance Operations** * Maintain daily accounting records and accurately record all financial transactions. * Prepare, verify, and maintain invoices, receipts, payment records, and supporting documents. * Submit client invoices and follow up for timely payment collections. * Monitor outstanding invoices and provide regular payment status updates to management. * Prepare quotations, commercial offers, and other financial documents as required. * Maintain proper filing systems for invoices, quotations, purchase documents, and financialrecords. * Assist in preparation of financial reports and management summaries. * Coordinate with clients and vendors regarding financial documentation and paymentrelated matters. **2. Administrative Management** * Handle daily administrative activities and office coordination. * Manage email correspondence and respond professionally to client, supplier, and internal communications. * Prepare daily, weekly, and monthly administrative reports. * Maintain employee records, including overtime details and attendance-related information. * Maintain daily job assignment sheets and operational records. * Support management with documentation, reporting, and coordination requirements. * Ensure proper filing and record maintenance of company documents. **3. Operations Support & Coordination** * Coordinate with operations teams regarding daily work assignments and manpower updates. * Maintain records of daily job schedules and completion status. * Collect operational data and prepare reports for management review. * Support supervisors and project teams with administrative requirements. * Ensure timely submission of required reports and documents. **4. Reporting & Documentation** * Prepare financial, operational, and administrative reports as required. * Maintain accurate records of employee overtime, job sheets, invoices, and client documentation. * Ensure all documents are properly organized and available for reference. * Assist management in preparing reports for client meetings and internal reviews. **SKILLS & QUALIFICATIONS** * Minimum 1–3 years of experience as an Accountant cum Admin Executive or similar role. * Good knowledge of accounting principles and financial documentation. * Experience in invoice preparation, submission, and payment follow-up. * Strong knowledge of MS Office applications, especially Excel and Word. * Good communication skills and professional email handling ability. * Strong organizational skills and attention to detail. * Ability to manage multiple tasks and meet deadlines. * Knowledge of accounting software is an advantage.(Zoho) * Based in or willing to relocate to Abu Dhabi. **KEY PERFORMANCE INDICATORS (KPIs)** * Accuracy and timely recording of financial transactions. * Timely submission of client invoices and follow-up of outstanding payments. * Proper maintenance of accounting and administrative records. * Timely preparation and submission of reports. * Effective coordination with clients, vendors, and internal teams. * Accuracy of employee overtime and operational records. * Reduction in documentation errors and delays. * Compliance with company policies and procedures. **WHAT WE OFFER** * Competitive salary package. * Professional training and career development opportunities. * Opportunity to work with a growing Facilities Management company. * Supportive and professional work environment. * Exposure to diverse facilities management operations and projects. Job Type: Full-time Pay: AED2,000.00 - AED2,500.00 per month Application Question(s): * Please note: Only candidates on a spouse visa are eligible to attend the interview, as the company will not be providing a visa. Experience: * Accountant cum Admin: 2 years (Preferred) Language: * English and Hindi (Required) Location: * Abu Dhabi (Preferred) Work Location: In person