Junior Accountant

**JOB DESCRIPTION** Junior Accountant | Heavy Equipment Rental **Salary: Please state your expected salary** Role Overview The Junior Accountant will be responsible for recording and maintaining the company's day-to-day financial transactions in QuickBooks. The role will mainly support equipment-rental invoicing, supplier accounting, equipment-related expenses, petty cash and general accounting activities. **QuickBooks Accounting** * Record daily accounting transactions accurately in QuickBooks. * Create and maintain customer, supplier and expense accounts. * Prepare sales invoices, purchase bills, receipts, payment vouchers and journal entries. * Classify transactions under the correct customer, supplier, equipment and expense category. * Ensure that all accounting entries are supported by proper documents and approvals. * Assist with month-end closing and reconciliation of QuickBooks balances. * Identify accounting differences and make corrections after obtaining approval. * Ensure all transactions are recorded accurately and on time. Equipment-Rental Accounting * Prepare customer invoices based on rental agreements, approved timesheets, equipment usage and agreed rental rates. * Verify rental periods, mobilisation and demobilisation charges, operator charges, overtime and other recoverable costs before invoicing. * Maintain records of rented machinery, customer sites and rental commencement and completion dates. * Coordinate with the operations team to obtain signed timesheets, delivery notes, purchase orders and supporting documents. * Maintain customer-wise and equipment-wise rental schedules. * Reconcile rental invoices with rental agreements and operational records. * Record customer advances, security deposits and other rental-related transactions correctly. * Assist in tracking active, completed and pending equipment-rental contracts. Accounts Payable and Supplier Accounting * Record supplier invoices relating to equipment maintenance, spare parts, fuel, transportation, subcontractors and other operating expenses. * Verify supplier invoices against purchase orders, delivery notes and approvals before recording them. * Maintain accurate supplier ledgers and payment schedules. * Prepare supplier reconciliations and resolve differences with supplier statements. * Assist in preparing payment vouchers and supplier payment requests. * Monitor supplier advances, deposits and outstanding balances. * Ensure that duplicate, incorrect or unsupported supplier invoices are not recorded or processed for payment. * Maintain records of pending supplier invoices and unrecorded expenses. * Coordinate with suppliers regarding missing invoices, statements and supporting documents. Equipment, Maintenance and Operating Expenses * Record fuel, repair, maintenance, spare-parts and transportation expenses under the correct equipment and expense categories. * Maintain equipment-wise expense and cost records. * Coordinate with the operations and workshop teams to obtain maintenance invoices and supporting documents. * Assist in tracking repair and maintenance costs for individual machinery. * Maintain records of equipment purchases, disposals and transfers. * Assist in updating the fixed-asset register for machinery, vehicles, office equipment and other assets. * Record depreciation entries as instructed by the senior accountant or management. * Assist in reconciling the fixed-asset register with the accounting records. * Identify unusually high repair, fuel or operating expenses and report them to management. Cash and Petty-Cash Accounting * Maintain daily petty-cash records with complete supporting documents. * Verify petty-cash claims, receipts and approvals before recording them. * Conduct regular petty-cash reconciliations and report any differences. * Maintain records of cash advances provided to drivers, operators, employees and site personnel. * Follow up on the timely settlement of employee and operational advances. * Ensure all cash expenses are properly approved and supported by valid documents. Position: Junior Accountant Department: Accounts and Finance Job Type: Full-time Application Question(s): * Do you have a valid UAE Driving License? * What is your expected/requested salary? * How many years have experience in QB? Work Location: In person